Configuration instructions:
1. If you still have no Bizbox account, creating one at https://www.bizbox.eu/ is mandatory. Pricing and purchase order can be downloaded from this LINK.
2. In MK, for Settings, add a new BizBox Connection.
Enter the username and password. After clicking on ''Test connection'' the successful connection is confirmed with the green message.
3. Obtain the GLN number at https://www.gs1si.org/GLN, register, and obtain the Global location number, which is the base for exchanging documents.
Furthermore, enter GLN to MetaKocka/Settings/Your company:
For partners with whom documents will be exchanged, enter GLN.
!!ATTENTION: For partners who have business units in different locations, opening each partner for each location and assigning respective GLN is required!! (Mimovrste, BigBang, Merker...)
Assign GLN code to products exchanged:
GTIN code is the product code that is forwarded to your partner. It can be bulk imported in:
Usage
INVOICE
1. When printing the invoice in MK select the ''BizBox'' option and Print it. A message will appear confirming the successfully printed invoice or an error.
2. Visit the BizBox page and select Send invoices
3. The following window will open and sent invoices can be found in ''Unclaimed''. Select them and click on Download Invoices. The invoice status will be changed to ''Processing''.
4. Mark invoices and click on Send.
Additional information about using a bizBox account can be found at the following link:
http://www.bizbox.eu/si/index.php?option=com_fsf&view=faq&Itemid=319&lang=sl-SI
Overview of sent invoices
If the option ''i'' is selected for an individual invoice, additional information about the sent invoice will be obtained.
Error - customer yet to be connected to BizBox network
If the following error is displayed in MK:
Then, customer is yet to be connected to the BizBox network. The issue needs to be addressed with the customer or with the assistance of BizBox support.
Error- BizBox account yet to be activated
If the following error is displayed in MK:
Then, you as the sender are yet to be connected to the BizBox network. Please, reach out to BizBox support.
An Overview of sent invoices is also available in Additional settings/BizBox
1. Click on additional settings
2. Select the BizBox tab
3. Specify the date rangeDoločite obdobje pošiljanja
4. Click on Search
Invoices sent for that specific period will be displayed, by clicking on (5.) the ''U'' icon, the file that was sent will be downloaded.
DELIVERY NOTE
If you need to exchange delivery notes in e-document format with your partner, in the printing menu select BizBox format and print the document. This way, the delivery note will be sent to your partner and you will be able to see it as part of the sent documents in your BizBox profile likewise.
PURCHASE ORDER
If you need to exchange purchase orders in e-document format with your partner, in the printing menu select BizBox format and print the document. This way, the purchase order will be sent to your partner and you will be able to see it as part of the sent documents in your BizBox profile likewise.
CONFIRMATION OF SALES ORDER
Send confirmation of the sales order to your partner, as a confirmation of the possible shipment of goods upon receiving the purchase order.
CAPTURING DOCUMENTS FROM BIZBOX TO METAKOCKA
To activate automatic document capture select:Downloading can be also activated for the selected number of days
Downloaded documents will be recorded in your MetaKocka, while in your BizBox profile, they will be denoted as received documents:
Everyone who is exchanging data with Mimovrste should also enter the initial capital amount:
ELECTRONIC ARCHIVING
via bizBox and MetaKocka, it is possible to use electronic archiving for saving and storing invoices and credit notes electronically. If due to the revision procedures, for business operations, one is required to electronically archive documents, the instructions for setting up can be found HERE