1. End the business year (created, received invoices, uninvoinced delivery notes, goods received notes)
Before the next step check whether all invoices have been created and received for the ending business year. Adding documents for the previous year when the new business year started may be challenging.
2. Numbering documents for the new business year
Click on "Settings" and "Numeration"
In the column "Next number" enter the number used to begin the numeration with in the new business year. If Sufix is used, i.e. /2017, add it into the Sufix column for all documents for which Sufix should be used.
Example:
If the numbering of the Sales invoice - domestic begins with number 1 and Sufix - 2017 is used, for "Sales - Invoices - Domestic" in the ''Next number'' column enter the number "1", and in the "Sufix" column enter ''2017''.
Repeat this for all documents with new numbering.
Save the entered data and begin creating documents in the new business year.
3. Conducting inventory (not a mandatory step)
Select Warehouse - "Inventory".
Conducting inventory for business operations in MetaKocka is not mandatory, but it is useful for all users who handle physical goods.
Click on (+) and then click on the "Print data" button.
4. Display of inventory balance/data import
An Excel file containing data about stock in MetaKocka will be created. Open the file and in the ''Inv. Stock'' column, enter the counted balance. Each warehouse in MetaKocka is displayed as its own sheet.
Save changes.
In MetaKocka select a file, enter the inventory data, and click on the ''Import data'' button.
If the file that is imported has no errors in the bottom part a notification about successful import will be displayed. In case of an error, check the notification, correct data, and retry importing data.
NOTE: If you are still actively conducting business on the day of conducting the inventory, the recorded inventory balance will be valid at the end of the day on which inventory was imported.
5. Printing the Inventory surplus/shortage report
After successfully importing the Excel file, the ''Inventory surplus/shortage'' report will be generated automatically with the inventory date.
Select the inventory as it is displayed in the picture above and click on the button to print the report.